Can Spouse Drive Company Car

Can Spouse Drive Company Car

Working long hours and living an international lifestyle can be stressful for anyone, however every once in a while you get the chance to make use of the company car and take a break. One of the most common questions people ask is- can spouse drive company car? The answer ultimately depends on the policies of the company and the level of trust that you have built with the company. Before trusting anyone with the car, your employer must have built a level of trust with the person who is driving. It is also important to understand the legal implications when it comes to insurance and liabilities.

Company Policies

The first factor to consider is the company policies. Every company has its own set of rules and regulations in terms of who can drive the company car. Generally, it is not permitted to share vehicles with family or spouse without permission from the employer. Different companies have different thresholds and requirements. It is best to check with the specific company before allowing a family member to drive. Most companies will require a certain amount of paperwork and legal documents to be completed in order to protect themselves from any liability.


It is important to understand that when someone is allowed to drive the company car, the employer must trust them. Generally, a company will not grant access to an employee’s spouse unless there is a certain level of trust built. Companies will only grant access to those whom they trust to drive the car safely and responsibly. It is important to build that trust in order to be able to use the car without any issues.

Insurance and Liability

Another important factor to consider when it comes to can spouse drive company car is insurance and liability. Generally, it is not allowed to drive any company car without proper insurance coverage. Insurance coverage is something that must be discussed with the employer before anyone can be allowed to drive the car. Liability is another key factor to consider. Accidents can happen at any time and it is important to understand the implications of who is liable in the case of an accident. Generally, the employer is responsible for any accidents that occur while an employee or family member is driving the car.

Vehicle Maintenance

In the instance that the employee and their spouse or family member are granted permission to drive the company car, it is important to make sure that the car is kept in a safe and operational condition. Generally, the driver is held responsible for any maintenance and upkeep of the vehicle. It is important to keep in mind that the company car must be kept in good condition as it is a representation of the company. It is also important to make sure that the car is insured and fuel is regularly replenished.

Benefits and Drawbacks

There are of course benefits and drawbacks associated when it comes to can spouse drive company car. On one hand, it allows more flexibility and the ability to travel together while on the other hand, it could pose a threat to the company’s liability. It is therefore important to assess the situation before granting access to anyone else. Understanding the legal aspects, building trust, and properly maintaining the car are all key components when it comes to driving a company car.

Driving Records

When a company grants access to someone other than the employee to drive the car, it is important to take a look at their driving record. Companies tend to be more cautious when making a decision so they may require a copy of the drivers’ license and records of previous violations. It is important to run a full background check, especially when someone is driving a company car as this ensures that the car is being driven in a safe and responsible manner.

Auditing the Vehicle

Lastly, it is important to audit the vehicle after the person has been granted access to drive the company car. This should be done in order to make sure that the car is being used for the purpose it was purchased for, and to make sure that all necessary repairs and maintenance have been completed. Regular audits are also a good way to identify any potential issues with the car, as well as any potential abuse of the vehicle.

Travel Allowances

When travelling in a company car, it is important to make sure that appropriate allowances for travel are provided. Generally, companies provide a certain amount of money for the purpose of travel expenses. These allowances must be properly calculated and accounted for to ensure that the company is not at financial risk. Additionally, it is also important to maintain accurate records and receipts in order to prove that the money is being used for travel and not for any other purpose.

Safety Guidelines

When it comes to using a company car, safety is of the utmost importance. Before anyone is granted access to the car, it is important to ensure that they have a valid license and that they understand the rules and regulations surrounding driving a company car. Companies typically have their own set of guidelines that must be followed in order to ensure the safety and security of everyone involved.

Insurance Coverage

Lastly, it is important to understand the insurance coverage for a company car. Generally, companies purchase an insurance policy that covers the car in the case of an accident. It is important to understand what is covered and what is not before allowing a spouse or family member to drive the car. Generally, the company will provide adequate coverage in the case of an accident.

Marjorie Turcios is a seasoned leader and management expert with over 25 years of experience. She has held various leadership positions in private industry, government, and education. She is an advocate for creating win-win solutions and has worked to create successful, lasting change in corporations and organizations. Marjorie is an award-winning author of several books on leadership, mentoring and coaching, and effective communication skills. Her passion is to help others discover their potential and reach new heights in their professional life through her writings. Marjorie resides in Dallas, Texas where she enjoys spending time with her family, traveling to different places around the world, and speaking at conferences about her areas of expertise.

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